Time Management

Maintain the little things to accomplish the big things. As a business owner it’s important to maximize your time. Set aside time to accomplish every task. When it’s your business you can’t afford to leave tasks incomplete. Many business owners run their business like their personal lives in that procrastination, incomplete projects, and loose-ends are acceptable.

All business tasks must be achieved for success. So, how to do we ensure all tasks are completed?

1. Start with a list. As tasks arise document them in the form of a list.
2. Review each item to set an approach for completion. Determine the how, who, what, and where.
3. Prioritize. Structure this list by priority. Elements for priority are, time, budget, and benefit.
4. Dedicate time for accomplishing these tasks. Specific days and durations of time for execution. Examples: Admin tasks are completed between 7am-8am daily or Fridays between 3pm-5pm only.
5. Delegation. Run your business like a boss. A good boss gets things done. Done is not do. Don’t try to do everything yourself. History shows business owners who can’t delegate fail.
6. Maximize your productivity with software and integrations where it makes sense. All too often poor consulting causes businesses to acquire useless software, or software businesses are not ready for. Only implement software that will maximize productivity. At Violet Services we only perform an implementation of software if we believe it will be used, benefit, and increase productivity. If a business doesn’t benefit from our implementation we all lose. You succeed we succeed.
7. Backup plan; have a plan-B. Each task has to be completed. Set a backup plan to ensure there’s at least a second option for execution. This is probably the most vital step. Accepting when to delegate or outsource.
8. Review. Maintain this list. This list is going to be dynamic. Priorities will adjust and opportunities to execute will vary and so should your plan.

A structured and organized approach shall ensure you’re getting tasks completed. No loose-ends. You can’t afford to be dropping task.

Be the best employee for your business. Get things done.

Time Management Defined:

Wiki – Time management is the process of planningand exercising conscious control of time spent on specific activities, especially to increase effectiveness, efficiency, and productivity. It involves a juggling act of various demands upon a person relating to work, social life, family, hobbies, personal interests and commitments with the finiteness of time. Using time effectively gives the person “choice” on spending/managing activities at their own time and expediency.^[1]

It is a meta-activity with the goal to maximize the overall benefit of a set of other activities within the boundary condition of a limited amount of time, as time itself cannot be managed because it is fixed. Time management may be aided by a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects, and goals complying with a due date. Initially, time management referred to just business or work activities, but eventually the term broadened to include personal activities as well. A time management system is a designed combination of processes, tools, techniques, and methods. Time management is usually a necessity in any project development as it determines the project completion time and scope. It is also important to understand that both technical and structural differences in time management exist due to variations in cultural concepts of time.